This week it is all about identifying small things you can change to get started on your path to make your best better. You probably have a series of habits that you feel comfortable with, and that’s ok, because they took you were you are now.
But if you had the chance to achieve more, would you be ready to revise the things you do and how you do them in order to get to the next level of productivity? Have you taken the time lately to focus on how you manage your time? Developing efficient habits of productivity takes time, but the first step is to invest your focus and energy to identify what you can change. For the next 5 days, study your time management process.
Focus on the following areas:
- How many times a day people interrupt you;
- how available to you are the things you need to complete a certain task;
- how well you were able to maintain your focus during a particular period of time;
- how long it took you to complete a certain task;
- and, how much time you had budgeted for it.
As I mentioned before, this week I want you to be able to make immediate improvements on the way you manage your time, so today I’m giving you a shortcut to get at least a few extra minutes to use them in any way you want. Here are the 4 strategies to make more in less time:
1. Start meetings on the 00:15 of each hour.
Meetings usually start from 5 to 15 minutes later than scheduled due to people running late, so it is best to start, for example, at 10.15, and then finish at 11. You will likely notice that most 1-hour meetings can be handled in 45 minutes.
2. Always Be Ready.
This is a key concept. Whenever you leave your office to go to a meeting or other place where you think you might have to wait, take the tools you need to complete smaller chunks of work, tasks that you can do in 15 minutes or less. This will come in handy when a window of time opens up during the day.
3. Get something done early in the day.
When you start your working day, begin with something you can finish in a relatively short period of time. The sense of achievement you get from completing some of your tasks will influence you positively and inspire you to move forward with larger projects.
4. Interrupt people less.
During the day, a lot of things may come to your mind that you need to ask or tell somebody about and that are not really urgent. Instead of calling them every time you have a question or comment, consider writing your thoughts on a piece of paper or “draft email”, and contact them less often.
This will improve both your work-flow and focus. Try this approach for 5 days, and don’t forget to share your results!