“I didn’t know I could do that.”
This is a comment I have heard hundreds (or is it thousands) of times. With friends, with clients…Even with my wife! I’ll watch people work and as I do, I’ll suggest the smallest thing they can do to work a little smarter, be a little more efficient, have a better day – day after day after day. How about this for an example?
Long ago I wondered if it was possible to speed up AND automate the “copy/paste” tasks I had to do when I was replying to emails potential clients sent to me. I talked to a few people I know, and we brainstormed ways that I could create multiple signatures in email to semi-automate my work. That one query led me to save about 60 minutes a day.
I know of three ways you can change your workflow and patterns to get more done:
1. Work in 15 minute sessions, UP TO 7 a day. [Click here…] If you can string these together (sometimes I’ll work for 45 or even 75 minutes in/on one topic) all the better. At the minimum, decide what the END RESULT of each block of time will be before you start working. (Why 15 minutes? Here’s a video to explain…)
2. Ask for help, early and often. Just the other day, I “finally” asked for help (I turned to my social media community to ask a most basic question that I’d already spent more than an hour working to solve) and realized, had I asked earlier, I would have been in, through and out of that “workflow issue” in about 5 minutes, saving more than 55 to apply to something – ANYthing – else.
3. Do the math. Numbers are magical; they help us quantify what we have and what we need, and they give us a very clear and present sense of reality. Some of the “math” I ask clients to do includes:
- How many meetings are you invited to each week?
- How many meetings do you schedule each week?
- How many inbound phone calls do you receive?
- How many outbound phone calls do you make?
- How much money is in your checking/savings account?
- How much money is in your wallet RIGHT NOW?
Now, in all transparency, THESE particular numbers may or may not mean a LOT to you. Your job is to find the numbers that work for you, that mean something to you, and would cause you to make a change. Ready? Go!